Privacy Policy

Effective date: May 2026

1. Data Controller

International Kodály Society
Address: H-1149 Budapest, Róna u. 120–122, Hungary
Registered at: Fővárosi Törvényszék (01-02-0007044)
Email: office@iks.hu
Website: http://iks.hu

2. Applicable Law

Personal data is processed in accordance with:

  • General Data Protection Regulation (GDPR)
  • Hungarian Act CXII of 2011 (Info Act)

3. What Data We Collect and Why

a) Registration and Orders

Data: name, email address, billing address, account details
Purpose: account management, order fulfilment, communication
Legal basis: contract performance (Art. 6(1)(b) GDPR)

b) Billing and Accounting

Data: name, address, transaction data
Purpose: compliance with accounting obligations
Legal basis: legal obligation (Art. 6(1)(c) GDPR)

Retention: 8 years (required by Hungarian accounting law)

c) Customer Service and Complaints

Data: name, contact details, complaint details
Purpose: handling enquiries and complaints
Legal basis: legal obligation (Art. 6(1)(c) GDPR)

d) Website Usage (Technical Data)

Data: IP address, browser data, cookies
Purpose: website operation, security, analytics
Legal basis:

  • legitimate interest (Art. 6(1)(f) GDPR)
  • consent where required (e.g. analytics cookies)

4. Data Processors

We use trusted service providers who process data on our behalf, including:

  • Hosting provider: IBT Premier Consulting Ltd. (Hungary)
  • Payment providers (e.g. PayPal, SimplePay)
  • Accounting services

All processors are bound by data protection agreements.

5. Data Transfers Outside the EU

If data is transferred outside the European Economic Area, appropriate safeguards are applied in accordance with GDPR (e.g. standard contractual clauses).

6. Data Retention

We retain personal data only as long as necessary:

  • Contract-related data: up to 5 years after contract termination
  • Accounting data: 8 years
  • Other data: until purpose ceases or consent is withdrawn

7. Your Rights

Under the General Data Protection Regulation (GDPR), you have the right to:

  • access your data
  • request correction or deletion
  • restrict processing
  • object to processing
  • data portability
  • withdraw consent at any time

Requests can be sent to: office@iks.hu

8. Complaints

You may lodge a complaint with the Hungarian supervisory authority:

National Authority for Data Protection and Freedom of Information

Website: https://www.naih.hu

You also have the right to seek judicial remedy.

9. Data Security

We implement appropriate technical and organisational measures to protect personal data, including encryption and access controls.

10. Cookies

The website uses cookies for essential functionality and analytics.

Where required, cookies are only used with user consent. You can manage cookie settings in your browser.

11. Changes to This Policy

We may update this Privacy Policy. The current version is always available on our website.